The OCP Group is committed to protecting the privacy of the information of its employees, clients, customers, volunteers and other stakeholders. We value the trust of those we deal with, and of the public, and recognize that maintaining this trust requires we be transparent and accountable in how we treat the information that people choose to share with us.
During the course of our various projects and activities, we frequently gather and use personal information. Anyone from whom we collect such information should expect that it will be carefully protected and that any use of or other dealing with this information is subject to consent, unless permitted by law. Our privacy practices are designed to achieve this. The following is the policy that will guide The OCP Group in achieving this goal.
The OCP Group manages your Information in compliance with Personal Information Protection Act (“PIPA”),the Personal Information Protection and Electronic Documents Act (“PIPEDA”), or such other legislation as may apply from time to time as required; which govern the collection, use and disclosure of information. The OCP Group is bound by the requirements of PIPEDA and shall only collect, use or disclose Information in accordance with it.
Personal information gathered by our company is kept in confidence. Our personnel are authorized to access personal information based only on their need to deal with the information for the reason(s) for which it was obtained. Safeguards will be in place to ensure that the information is not disclosed or shared more widely than is necessary to achieve the purpose for which it was gathered. These safeguards will be evaluated regularly for their effectiveness. We also take measures to ensure the integrity of this information is maintained and to prevent its being lost or destroyed.
We collect, use and disclose personal information only for purposes that a reasonable person would consider appropriate in light of the circumstances. We offer individuals we deal with the opportunity to opt not to have their information shared for the purposes beyond those for which it was explicitly collected.
We are accountable as a business for the use and potential misuse of personal information. Decisions concerning its disclosure will be made with this accountability in mind.
Occasionally, individuals or organizations may request to see what information about themselves The OCP Group has gathered. In that event, The OCP Group will provide information, upon proof of identity, about the existence, use or disclosure of the information and provide access to that information, if reasonable.
The OCP Group will make readily available specific information about our policies and practices relating to the management of personal information, if requested.
You may register a complaint relating to privacy related matter by contacting The OCP Group’s President or designate. We will explain our procedure and inform you about other complaint procedures available. We will investigate all complaints. If in The OCP Group’s opinion an objection is justified, we will take all appropriate steps to repair the situation including changing our policies and practices if necessary. Personal information relating to volunteers, job applications and employees are subject to similar protocols.
Further information regarding personal privacy rights may be directed to the Privacy Commissioner of Canada:
Office of the Privacy Commissioner of Canada
112 Kent Street
Place de Ville
Tower B, 3rd Floor
Ottawa, Ontario K1A 1h2
Telephone: (613) 995-2042
We use password protocols and encryption software to protect personal and other information we receive when a product or service is requested and/or paid for online. Our software is routinely updated to maximize protection of such information.
We regularly review our privacy procedures for our various activities to support our ongoing mandate to maintain compliance with the applicable privacy legislation.